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Venue Overview
The Center for the Performing Arts is within easy walking distance of the Convention Center. This means your attendees can move freely between venues without the hassle of making arrangements for transportation. The auditorium seating is of continental design (no center aisle) and has seating for 2,665 with the pit seat wagons installed. (seating disclaimer: 86 orchestra pit seats installed) When you plan an event at the Center for the Performing Arts, youˇ¦ll have access to:
- Seating for 2,665
- Wheelchair seating for 10
- Infrared system for the hearing impaired
- Full staging facilities
- Reception Area
- Rehearsal rooms
- Box office
- Concession stands
- Coat check for patrons
Miscellaneous Items
- Numerous 6' and 8' tables with folding legs
- The theater owns a 9' Steinway grand piano
- Rehearsal room below stage level
- Various TV monitors around the building that carry a closed-circuit of the stage
Center for the Performing Arts Guidelines:
- Contracting Space
- Liability Insurance
- Food and Beverage
- Sound
- Lighting
- Labor
- Electrical
- Equipment and Services
- Police
- Emergency Medical Technician
- Usher Staffing
- Advertising
- Novelty Rate
- Videotaping
- Ticketing
- Parking
- Event Services Manager
Contracting Space
Due to high demand and limited supply of event space, we cannot place any temporary holds on our event space. Your event is considered contracted when we have received a signed original contract and deposit.
Liability Insurance
All events in our facilities must carry a liability insurance policy with one million dollars of liability coverage. Please review the following forms that detail our requirements and a list of preferred insurance providers.
Insurance Liability Requirements_California_Southhall
Insurance Endorsement Form Sample
Insurance Providers
Food and Beverage
Centerplate is our exclusive provider of all food and beverage in our facilities. No outside food and beverage is allowed. Please review the policies and procedures included in our catering menu.
Menu
Sound
Team San Jose charges for the use of the sound system as well as the labor to operate. Please contact your Event Manager for more information.
Lighting
All of our theaters have built in theatrical lighting systems. Team San Jose charges for the use of these systems as well as the labor to operate the lights.
Please review the attached lighting equipment sheet. These prices do not include the union labor required to operate the lighting system.
Theatre Lighting and Equipment
Labor
Team San Jose has partnered with the local unions to provide quality labor for all audio / visual productions. Please consult your Event Services Manager for more information and rates.
Electrical
Electrical service is available in all of our facilities at an additional charge. Please consult your Event Services Manager for more information and rates.
Electrical Utilities
Equipment and Services
Your Sales Manager will disclose what equipment is included in the room rental price.
Please review the attached list for any additional equipment costs i.e. staging, pipe and drape, exhibitors tables and chairs, and electrical.
Miscellaneous Equipment
Police
All event security must be provided by the client. Any event open to the public, with attendance exceeding 1,000 attendees, or where alcohol is served, will be required to have police presence in addition to contracted event security. Please confirm your police requirement with your Event Services Manager.
If your event requires police presence, the officers must be present 30 minutes before, during, and 30 minutes after your event.
The current rate for police detail is $40 per hour per officer. In addition, a one time $25 administrative fee will be charged. These fees are due to your Event Services Manager 48 hours prior to your event.
Labor
Emergency Medical Technician
Team San Jose requires an Emergency Medical Technician for any event with more than 1,000 attendees.
If your event requires Emergency Medical Personnel, the technician must be present 30 minutes before, during, and 30 minutes after your event.
The current rate for Emergency Medical Personnel is $37 per hour per Technician. In addition, a one time $25 administrative fee will be charged. These fees are due to your Event Services Manager 48 hours prior to your event.
Labor
Usher Staffing
All of our theatres (San Jose Civic, Montgomery Theatre, Center for the Performing Arts, and the California Theatre) require usher staffing for the safety and security of your guests.
Please see your Event Manager for specific usher staffing requirements for your event.
Labor
Advertising
We are pleased to announce the formation of Team San Jose Advertising servicing the San Jose Convention and Cultural Facilities. TSJ Advertising offers many forms of advertising and sponsorship opportunities at all of the Team San Jose Managed Venues and is the exclusive provider for electronic signage.
These opportunities include both electronic and static signage in the public and semi-public areas within the facilities, and outside the facilities as well. Electronic signage encompasses our plasma screen displays throughout the convention center, a prominent 11 foot triple display, and an LED wall marquee. This is a great opportunity to attract passers-by to your event, or for show exhibitors to entice more foot traffic to their booth. Some new opportunities include restroom advertising, Gobo projection systems, sponsored recycling bins and advertising banners in the concession areas. Additionally we are able to provide all of the usual forms of advertising including free standing signs, glass decals, banners, floor decals, stair kick-strips and column wraps.
For a more complete list of opportunities, contact:
Diane Phillips at (408) 792-4116 or dphillips@sanjose.org
Novelty Rate
Team San Jose will charge a 30% novelty fee for all merchandise for sale. This includes T-shirts, CD's, programs, and any other items that are sold at your event.
Videotaping
If you plan to videotape / record your event, Team San Jose will charge a $250 fee per event. Please see your Event Services Manager for more information.
Ticketing
Typically, Team San Jose charges a fee of 15% of the gross ticket sales for ticketed events or a facility rental fee, whichever is greater.
A final ticket manifest must be provided to Team San Jose at the end of your event. Your Event Services Manager can provide you with more information and a list of ticketing agencies.
Event Services Manager
After contracting your event with Team San Jose you will be assigned an Event Services Manager who will guide you through planning your event. Please review the following documents that will assist you in this process.
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