SAN JOSE your perfect meeting space

CALIFORNIA STATE ASSOCICATIONS THEATRE & ENTERTAINMENT LOCAL CORPORATIONS NATIONAL ASSOCICATIONS NATIONAL ASSOCICATIONS CA NATIONAL ASSOCICATIONS DC AREA NATIONAL ASSOCICATIONS MD/VA/SW NATIONAL CORPORATIONS WEST NATIONAL CORPORATIONS E. & MIDWEST NATIONAL CONSUSMER SHOWS SPECIAL EVENT - CONVENTION CULTURAL FACILITY SPORTS ASSOCICATIONS RELIGIOUS TESTIMONIALS PAST MEETINGS GALLERY

CONVENTION CENTER CALIFORNIA THEATRE CENTER FOR THE PERFORMING ARTS CIVIC AUDITORIUM SOUTH HALL PARKSIDE HALL MONTGOMERY THEATER HP PAVILION

CLARION HOTEL SJ AIRPORT CROWNE PLAZA SAN JOSE DOLCE HAYES MANSION DOUBLETREE HOTEL SAN JOSE FAIRMONT SAN JOSE HILTON SAN JOSE & TOWERS HOLIDAY INN SAN JOSE HOTEL DE ANZA HOTEL MONTGOMERY RADISSON PLAZA HOTEL SAINTE CLAIRE, LARKSPUR SAN JOSE MARRIOTT WYNDHAM HOTEL

EVENT SERVICES FOOD & BEVERAGE COMMUNICATION SERVICES VISITOR SERVICES

SUPPLIERS LISTING EVENT MANAGER'S GUIDE REQUEST AN MPG REQUEST AN OVG ADD SUPPLIER LISTING UPDATE SUPPLIER LISTING FACILITY USER GUIDE (PDF)

TOOLS & RESOURCES
- SUPPLIERS LISTING
- EVENT MANAGER'S GUIDE
- REQUEST AN MPG
- REQUEST AN OVG

- ADD SUPPLIER LISTING
- UPDATE SUPPLIER LISTING

Planning Checklist Important Deadlines

	Meeting & Exhibits	Services	Fire Regulations	Planning Checklist
	General Facilities	Finance	Transportation	Event Coordination
	Event Security	Forms	Facilities Equipment

Activity	Submit To	Minimum Time Before Event
Attendance promotion assistance	Bureau	ASAP
Convention planning assistance	Bureau	ASAP
Advertising & publicity assistance	Marketing Representative	40 days
Civic official liaison	Bureau	ASAP
Delegate housing	Bureau	ASAP
Promotion package review	Event Coordinator	ASAP
Initial site inspection	Event Coordinator	9 months
Preliminary Floor plan	Fire Marshal	6 months
Hazardous materials notification	Event Coordinator	4 months
Attendee transportation arrangements	Event Coordinator	4 months
General schedule	Event Coordinator	90 days
Basic event plan	Event Coordinator	90 days
Food & beverage sample request	Food and Beverage Office	90 days
Request for use of outdoor event space	Office of Cultural Affairs	90 days
Final floor plan	Fire Marshal	60 days
Downtown Streets banner request	Office of Cultural Affairs	60 days
Attendee parking arrangements	Event Coordinator	60 days
Final floor plan	Event Coordinator	40 days
Complimentary phone location	Technical Services Office	30 days
Hazardous materials removal plan	Event Coordinator	30 days
Facilities Banners and signage approval	Event Coordinator	30 days
Solicitation requests	Event Coordinator	30 days
Radio communications rental	Technical Services Office	30 days
Welcome messages	Event Coordinator	30 days
Special parking request	Event Coordinator	30 days
Lock change request	Event Coordinator	30 days
Key request	Event Coordinator	30 days
Catering event order and concession plan	Food and Beverage Office	30 days
Final event plan	Event Coordinator	21 days
Registration assistance	Bureau	21 days
Exhibitor telephone request (discounted)	Technical Services Office	15 days
Security plan	Event Coordinator	14 days
Rigging plans	Event Coordinator	14 days
Sample security badges	Event Coordinator	14 days
Food & beverage guarantee	Food and Beverage Office	72 Business Hours
Pre-event meeting	Event Coordinator	On-Site
Move-in inspection tour	Event Coordinator	On-Site
Move-out inspection tour	Event Coordinator	On-Site
Financial settlement	Event Coordinator	On-Site
Post-event meeting	Event Coordinator	On-Site